Create a calendar

What this page is — the drawer that creates a calendar and, later, edits it.

What it is for — choosing the template, naming the calendar, setting its working rules, and optionally publishing it or wiring up invitations.

The problem it solves — the drawer is long, and one of its choices is permanent. This page says which one, and in what order to fill the rest in.

Route: /org/orbits → New Calendar · Permission: Create Orbit Calendars (to create), Edit Orbit calendar (to change)

Figure 1 — The drawer as it opens.

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1. Basic information

Calendar Name and an optional Description. The name is what appears on the dashboard card and at the top of the calendar, and it is what people search for.

Calendar names are not required to be unique

Two calendars in the same project can share a name. If you run several similar calendars, put something distinguishing in the name — the location, the team, the quarter — or you will be picking between two identical entries in every menu that lists them.

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2. Calendar type — the permanent choice

Figure 2 — Choosing the template.

The template decides the event form, the view the calendar opens in, and the colour its events are drawn in.

Choose the template carefully — it cannot be changed later

When you edit an existing calendar this section shows the template as read-only. Changing it would change what every event on the calendar is required to contain, so the product does not offer it.

To move to a different template, create a new calendar and re-enter the events.

See calendar templates for what is available.

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3. Configuration and defaults

Figure 3 — Configuration and defaults.

Field	Type	Required	Holds
Timezone	Picker	Yes	The timezone the calendar's own times are expressed in
Default duration	Minutes	Yes	How long a new event is, before you change it
Working days	Multi-select	Yes	Which days a public booking page will offer

Working days affect the booking page, not your ability to create events — you can put an event on any day.

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4. Public sharing and booking

Figure 4 — Public sharing and booking.

Off by default. Switching it on reveals:

Field	Type	Required	Holds
Public URL Slug	Text	Yes	The last part of the booking page address
Booking Purpose	Text	No	A sentence shown to visitors under the calendar name
Available From / To	Time	Yes	The daily window the page offers, in the calendar's timezone
Resource selection	Fixed / User select	Yes	Whether every booking goes to one person, or the visitor chooses
Assign to	Picker	If Fixed	The resource every booking goes to
Appearance	Light / Dark + colour	No	The booking page's theme
Booking identity mapping	Pickers	Guest email required	Which event fields receive the visitor's email and phone

See share and embed and the public booking page.

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5. Communication channels

Figure 5 — Communication channels.

Choose the email and WhatsApp connections that this calendar's invitations go out through. A calendar selects a connection; it does not create one. See event notifications.

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6. Don't confuse this with…

Resources	Allocated from the dashboard card's Manage resources button, not in this drawer — see calendar resources
The event form	Comes from the template. Nothing in this drawer edits it

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7. Troubleshooting

Symptom	Cause
The template picker is read-only	You are editing an existing calendar. The template is fixed at creation
The sharing section is one switch	Sharing is off. Turn it on to reveal the rest
The booking page shows no times	No resources are allocated, or the day is outside the working days
No connections to choose	None are set up yet — they are created in Comm Channels

More in troubleshooting.